Are you planning to visit friends or family in a Schengen country or travel for work? You'll likely need an invitation letter for your visa application. Whether you're visiting for tourism, business, or medical care, a Schengen invitation letter is essential.
To make this easier, we've developed the Atlys Schengen Invitation Letter Generator, a tool that helps you create a compelling invitation letter to boost your chances of visa approval. We've also provided templates for your reference. So, without further delay, let’s start your Schengen journey!
What is the invitation letter for a Schengen visa?
An invitation letter for a Schengen visa is a document provided to you by the host already residing in the Schengen country. This letter proves your accommodation and demonstrates that you have a valid reason for your trip. If you're visiting family or friends or need to travel to Europe for business or educational purposes, an invitation letter is often necessary, particularly for work-related trips.
What are the types of invitation letters for a Schengen visa?
Several types of invitation letters can support your Schengen visa application, depending on the purpose of the visit. Each type corresponds to the specific category of visa being applied for. Below are the common types of invitation letters:
1. Invitation Letter for Family or Friend Visit
This is for applicants who plan to visit family members or friends residing in a Schengen country. The letter should include details about the host, such as their:
Residency status.
Relationship with the applicant.
The reason for the visit.
The intended duration of stay.
The host's contact information.
If the host is sponsoring the trip, this should also be mentioned.
Important Notice: For visits to family or friends in certain countries, the invitation must be notarised and issued by the relevant authority. This applies to the Netherlands, Austria, Czechia, Portugal, and France. In these cases, the Atlys Invitation Letter Generator cannot be used.
2. Business Invitation Letter for Schengen
This is for applicants visiting a Schengen country for business purposes, such as attending meetings, conferences, or training. This letter is written by a company or organisation in the Schengen zone inviting the applicant for business reasons.
It should outline the business relationship between the applicant and the inviting company.
The dates of the business trip.
The purpose of the visit (e.g., meetings, contract negotiations).
The company may also take responsibility for the applicant's accommodation and expenses.
3. Invitation Letter for Medical Treatment
This type of letter is needed for applicants seeking medical treatment in a Schengen country. It is usually written by the medical institution (e.g., hospital or clinic) where the treatment will take place. The letter should contain details about the applicant’s:
Medical condition.
The type of treatment.
The estimated duration of stay for medical care.
The confirmation of appointments or treatment plans.
Note: An invitation letter is mandatory for medical visits and must be signed by the doctor.
4. Invitation Letter for Cultural, Sports, or Religious Events
This letter is for individuals invited to attend cultural events, sporting activities, or religious ceremonies in a Schengen country. The organising institution or event organiser should issue the invitation letter. It should include
Information about the event.
The applicant’s role or participation.
The dates of the event.
Details about accommodation arrangements, if applicable.
5. Invitation Letter for Training, Internships, or Educational Visits
This is for applicants visiting a Schengen country for training programs, internships, or educational purposes. The educational institution or training organisation usually writes this letter and should outline the details of the program, the duration of the stay, and the financial arrangements.
How can I get an invitation letter for a Schengen visa?
You can easily generate your Schengen visa application invitation letter using Atlys by following the below-mentioned steps:
Enter details: Start by entering the following details one by one, including current date (date), Personal details (full name), travel details (destination country, departure date), and Invitee details (name or hotel name, email, address line 1, city)
Generate: Now press the “ Generate Invitation Letter.”
Download: After completing the details and pressing the generation button, you can download the invitation letter for Schengen visa pdf and save it.
Why use our Atlys Schengen invitation letter generator?
Our Schengen invitation letter generator can help you with the following:
Convenience: The tool allows you to complete the invitation letter for a Schengen visa in 2 minutes, reducing the time required to gather all the required documents.
Accuracy: You won’t have to type or write the letter or worry about whether it’s in the correct format.
Compliance: The generated letter is designed to comply with the requirements of Schengen visa authorities. This increases the likelihood of your invitation letter being accepted without issues.
How to write an invitation letter for Schengen visa
If you are planning to write the schengen invitation letter by yourself, then here is some important information that should be present in any type of invitation letter:
Host’s information: Full name, address, contact details, and legal status in the Schengen country (e.g., citizen, resident).
Applicant’s information: Full name, passport number, address, relationship with the host, and details about the purpose of the visit.
Duration: Exact dates of the intended visit.
Financial support: Information about who will cover the expenses during the visit (if the host sponsors the trip).
Proof of accommodation: Mention whether the guest will stay with the host or elsewhere.
Here is a sample invitation letter for a Schengen visa application:
Invitation letter for visiting Friends and Family
[Host’s Full Name]
[Host’s Address]
[City, Postal Code]
[Country]
[Phone Number]
[Email Address]
[Date]
Embassy of [Schengen Country]
[Embassy Address]
[City, Postal Code]
[Country]
Subject: Invitation Letter for [Guest’s Full Name]
Dear Sir/Madam,
I, [Host’s Full Name], currently residing at [Host’s Address in Schengen Country], am writing to invite my [relationship to the guest], [Guest's Full Name], born on [Guest's Date of Birth], residing at [Guest's Address] in [Guest's Country], to visit me in [Schengen Country].
The purpose of the visit is to spend time together, [e.g., for tourism purposes, to celebrate a special event, or for any other purpose] from [proposed start date of the visit] to [proposed end date of the visit]. During their stay, [Guest’s Full Name] will reside with me at my home at [Host’s Address in the Schengen Country]. I will be responsible for [mention whether you will cover expenses, accommodation, or other support, if applicable].
[Guest's Full Name] will return to [Guest's Country] on [return date], and I fully guarantee that they will comply with all visa regulations and return before the visa expires. Enclosed, please find copies of my residence permit, passport, relevant ID and any other documents that may assist in the visa process.
I kindly ask you to grant [Guest’s Full Name] a visa to visit me in [Schengen Country]. Should you need any further information, please feel free to contact me.
Thank you for considering this application.
Yours sincerely,
[Host’s Full Name]
[Host’s Signature]
Sample Invitation letter for Business [PDF]
Sample Invitation letter for Medical treatment [PDF]
Sample Invitation letter for Training, Internships, or Educational visits [PDF]
What are some key mistakes to avoid when preparing a Schengen visa invitation letter?
Precision and clarity are essential to avoid delays or refusals when preparing an invitation letter for a Schengen visa application. Here are some key mistakes to steer clear of:
Only complete or correct information: Ensure all essential details are included, such as the full names of both the host and guest, specific dates of stay, and the precise purpose of the visit.
Vague purpose: Clearly state the reason for the visit (e.g., tourism, business, family visit). Avoid vague terms like "visit" without specifying the nature.
Inconsistent dates: Use consistent dates throughout your application, ensuring they match the invitation letter, flight bookings, and hotel reservations.
Financial responsibility: Indicate who will pay for the visitor's trip, accommodation, and other expenses.
Host's legal status: Specify the host's legal status within the Schengen country (e.g., citizen, permanent resident).
Accommodation details: Provide clear information about the applicant's accommodation during their stay, ensuring consistency with other documents.
Clarity and conciseness: Use clear, concise language and avoid overly complex sentences or grammar errors that could hinder understanding.
By carefully avoiding these common mistakes, you can increase the chances of a smooth Schengen visa application process and a successful outcome.
Note: Choose the Atlys Schengen invitation letter tool to avoid such mistakes and increase your chances of getting a visa approval.
Who doesn’t need a Schengen invitation letter?
An invitation letter is sometimes required for a Schengen visa but not always mandatory. If you're travelling for tourism, it is not needed. However, if you're visiting friends or family and staying with a host, it will be required. It's essential to know the specific requirements before submitting your application.
An invitation letter is often needed in the following cases:
Business
Official invitations
Visiting relatives and friends
To attend cultural, scientific, religious, sporting, political, or other gatherings and activities
Is the Schengen invitation letter generator free?
Yes, The Atlys invitation letter generator is free to use.
Is an invitation letter required for a Schengen tourist visa?
No. An invitation letter is not required for a Schengen tourist visa if the applicant visits for general tourism purposes, such as sightseeing or vacationing.
Is it safe to use the Schengen invitation letter generator?
Yes, it is safe to generate your invitation letter with an Atlys tool of invitation letter for the Schengen visa template. All the data you enter on Atlys is safe and secure. This means that while you generate your invitation letter visa Schengen, all the data you provide is locked away and kept safe by our encryption.
What inspired us to create the Schengen invitation letter generator?
At Atlys, our mission is to simplify the visa process, especially for Schengen visas. Our tools save time by streamlining document collection, making visa applications more convenient. For details, check out our guide on the easiest Schengen countries to get a visa and plan your trip accordingly.
What is the purpose of the Schengen invitation letter?
A Schengen invitation letter serves as proof of accommodation and a demonstration of a valid reason for your visit to the Schengen Area.
How long is the Schengen invitation letter valid?
The Schengen invitation letters are valid for the dates indicated in the document and match your planned trip itinerary.
How we reviewed this tool:
Our experts continually monitor the official sources for any changes, and we update our articles when new information becomes available.
- Current Version
16 Oct 2024
Written By:
Sathish Ramcharan
Edited By:
Arun Kumar Gundu
16 Oct 2024
Written By:
Sathish Ramcharan
Edited By:
Arun Kumar Gundu